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Office Manager

About Frequence  

Frequence is an advertising technology company that builds and delivers comprehensive digital advertising campaigns. Our programmatic marketing platform enables large organizations to effectively and efficiently sell a range of digital products at scale. Frequence has a passion for its people and its vision to help customers grow their business. As our company grows, so does our need to add sharp, ambitious, and talented people to our team.

Frequence was recognized by Bay Area News Group as a Top Workplaces Company for 2020 and 2021!

The Opportunity:  

Frequence is looking for an organized and highly motivated Office Manager to manage the day-to-day operations and general administrative support of our Mountain View office.  Reporting to the Head of People, and working directly with the CEO, the Office Manager plays a critical role in managing the company‚Äôs daily operations and proactively creating a welcoming and productive work environment for our team members and guests.  The Office Manager is a central figure in our ongoing goal to attract and retain a talented team of passionate people and grow a successful business.

What You Will Do: 

  • Own Our Office Environment:
    • Be the go-to person for office support making sure that the team has what they need to be productive
    • Ensuring the Day-to-Day of the office runs smoothly
    • Equipment is working, supplies are in stock, and deliveries are received
    • Ensure that the office is clean, comfortable to work in, and presentable at all times
    • Welcome visitors and see them off when they go
    • Manage and administer all city and state compliance initiatives related to returning-to-work protocols
  • Vendor Management:
    • Build relationships and manage outside vendors including janitorial, handyperson, landscaping, IT support, catering, and others
  • Process and Operations:
    • Maintain and enhance organizational systems for receiving packages, clerical work, storage, guest coordination, and regulatory compliance
    • Research procurement options for office equipment and specialty items
    • Communicate office policies and procedures 
    • Manage office Inbound/Outbound mail and invoice filling.
  • Special Events:
    • Lead the event planning team in coordinating company/team events
    • Facilitate office special guest visits

Who You Are: 

  • Minimum of 3+ years full-time experience in office administration, HR, or an operations role.
  • Verifiable track record of high-performance work at all previous positions
  • Self-directed, motivated, resourceful, and a strong sense of ownership
  • Excellent communication and interpersonal skills
  • Ability to tackle both large and small tasks (no task is too small)
  • Strong computer literacy; familiar with Google Suite

Why Frequence?

  • Competitive compensation and bonuses
  • Stock options at a mid-stage startup, 401K
  • Health, dental and vision insurance coverage
  • Generous PTO

Frequence, Inc. is an Equal Opportunity Employer. At Frequence, Inc. we are deliberately trying to create a safe space for people of all races, genders, ages, backgrounds, and orientations. It is the policy of Frequence, Inc. to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors, except where otherwise provided by law.


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