Office Manager - Advertising Tech

Mountain View, CA Full Time Administration Mid Level

ABOUT US

Frequence is an advertising technology company that builds and delivers comprehensive digital advertising campaigns. Our programmatic marketing platform enables large organizations to effectively and efficiently sell a range of digital products at scale. Our office culture has that now classic Silicon Valley start-up vibe (free lunches, flip flops, new ideas everywhere, work hard/play hard, etc...)

THE OPPORTUNITY

Frequence is looking for an organized and highly-motivated Office Manager to manage the day-to-day operations and general administrative support of our Mountain View office.  Reporting to the VP of Operations and working directly with the CEO, the Office Manager plays a critical role in managing the company’s daily operations and proactively creating a welcoming and productive work environment for our team members and guests.  The Office Manager is a central figure in our ongoing goal to attract and retain a talented team of passionate people and grow a successful business.

RESPONSIBILITIES

  • Ensuring the Day-to-Day of the Office Runs Smoothly
  • Equipment is working, supplies are in stock, and deliveries are received
  • Be the go-to person for office support making sure that the team has what they need to be productive

Own Our Office Environment:

  • Ensure that the office is clean, comfortable to work in, and presentable at all times
  • Welcome visitors and see them off when they go

Light HR Duties:

  • List job postings, screen candidates, arrange interviews, and greet candidates
  • Own the welcoming and onboard process of new hires
  • Make recommendations to company executives based on employee concerns and ideas for improvement

Special Events:

  • Lead the event planning team in coordinating company/team events
  • Facilitate office special guest visits

Vendor Management:

  • Build relationships and manage outside vendors including janitorial, handyperson, landscaping, IT support, catering, and others

Process and Operations:

  • Maintain and enhance organizational systems for receiving packages, clerical work, storage, guest coordination, and regulatory compliance
  • Research procurement options for office equipment and specialty items
  • Communicate office policies and procedures and maintain employee handbook modifications
  • Manage office Inbound/Outbound mail and invoice filling.

QUALIFICATIONS

Skills:

  • Strong sense of ownership
  • Self-directed, motivated, and resourceful
  • Excellent communication and interpersonal skills
  • Ability to tackle both large and small task (no task is too small)
  • Strong computer literacy; familiar with Google Docs

Experience:

  • Minimum of 3+ years full-time experience in office administration, HR, or an operations role.
  • Bachelor degree or equivalent experience (additional 4+ years full-time)
  • Verifiable track record of high-performance work at all previous positions

PERKS & COMPENSATION

  • Health / Dental / Vision Insurance
  • Daily catered lunches
  • Flexible time off
  • Employee stock options
  • Salary DOE
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