Office Administrator Generalist

Mountain View, CA Full Time Operations Mid Level

About Frequence:

Frequence is an advertising technology company that builds and delivers comprehensive digital advertising campaigns. Our marketing platform enables large organizations to effectively sell a range of digital products at scale.

Frequence’s HQ is located in Mountain View.  We’re 100% privately owned by our 150+ team members who have various backgrounds across Engineering, Client Success, Operations, Creative Design and Sales.

Scope of Work:

Frequence is seeking a highly motivated Office Generalist who will play a critical role helping us cultivate a terrific employee experience through ensuring our office runs smoothly and reflects our company culture. We're looking for someone positive, energetic, patient, and people-oriented with excellent communication and organization skills. If you're eager to take on an array of responsibilities at an exciting start-up, this might be the perfect fit for you.

What you'll do:

  • Create a welcoming environment by ensuring the office reflects our brand and is tidy, clean and organized
  • Greet all guests and visitors and ensure they have an excellent experience
  • Foster an environment of "how can I help?" through your words and actions
  • Organize and schedule client meetings including arranging catering, room reservations & set-up and video conference room needs
  • Facilitate office events, off-site, and monthly celebrations in partnership with our Culture Crew
  • Support recruiting efforts with external communication with candidates and scheduling.
  • Manage our snack program including partnering with vendors, ordering, re-stocking and making changes to ensure we are providing a program that aligns with our employees' needs and our budget
  • Build relationships with carriers and vendors including identifying new vendors, reviewing invoices, and providing feedback
  • Monitor and maintain office supplies & equipment
  • Receive all incoming packages and mail for all staff and distribute

You are:

  • A self-starter and effective problem solver willing to jump in and help out in any capacity needed
  • Positive in your outlook with a "can-do" attitude and love for multi-tasking
  • A clear communicator and effective relationship builder who is passionate about helping others
  • Extremely organized with strong attention to detail
  • Handy and not afraid to roll up your sleeves (literally!) when needed
  • Patient, understanding and adaptable; comfortable working in a dynamic environment

You have:

  • Minimum of 2-5 years experience working in a fast-paced office environment
  • Bachelor’s Degree or equivalent experience
  • Proficiency with Google Suite and MS Office.

Perks:

  • Competitive salary
  • Employee Stock Options
  • Medical Benefits and 401K
  • Catered lunch 5 days week
  • Proximity to Caltrain Station and Downtown Mountain View shops and restaurants


 

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